Skip to main content

How to enrich Employee Experience with Microsoft 365

Jessica is a senior marketing professional with over 10 years in the industry.
Jessica Mckenzie
20 July 2022
How to enrich Employee Experience with Microsoft 365

Employee Experience (EX) has always been an important factor in determining how satisfied employees are at work. Now that how we work and where we work have changed significantly, delivering a superior employee experience and keeping employees engaged is more challenging. It requires a strategic mix of the right technology and systems, as well as a strong culture. Getting this right and keeping employees happy is essential because happy, engaged employees tend to deliver the best customer experiences.

Complex processes and systems can lead to employee frustration and reduced morale. Ultimately, this has a harmful impact on the organization because workers are constrained from being able to achieve their potential and deliver excellent experiences for customers. As such, it’s crucial that businesses work to provide an exceptional employee experience.

For many organizations, Microsoft 365 plays a key role in streamlining business processes, communication, and effective collaboration. It also offers significant opportunities to make life easier for workers. Microsoft Viva and the introduction of Microsoft Loop provide opportunities to bring communications, knowledge, resources, and insights together.

For companies that use Microsoft 365, finding ways to further enhance the employee experience by enabling simple engagement with the platform is an important way to empower employees, driving greater motivation and productivity. OnePlaceLive Solution Profiles allow business systems on the Microsoft 365 platform to be delivered to where employees work in a simple, consistent, and engaging manner to drive greater engagement.

Access SharePoint within Outlook


There are four focus areas organizations should look to optimize to help simplify and enrich the employee experience with Microsoft 365:

  1. Access from anywhere
  2. Simplified data capture and classification
  3. Enhanced discovery
  4. Create and action where employees work

Access from anywhere


Employees who work in a fully remote or hybrid environment want to access their data, documents, and information quickly, regardless of where they work. Delivering business solutions where employees complete their work in a personalized manner results in greater simplicity and solution engagement. Tasks are completed in familiar applications such as Outlook, Office, and Microsoft Teams, minimizing change for employees. 

Simplified data capture and classification

A simplified process lets employees capture and classify their data, documents, and information is critical to delivering a superior employee experience. Without this, employees will struggle to easily save and classify data for easy access in the future. Creating a cumbersome classification process can also impede on employees’ productivity levels while minimizing the benefits of an intelligent digital workplace.

Enhanced discovery

Search is an essential function for any document-related solution, so it’s critical that businesses can deliver an employee experience that includes simple but powerful discovery features. It’s important to understand that document management processes change over time, as do teams and employees, so not all documents will always be saved exactly the same way. Consequently, it’s critical to have an enhanced discovery function that lets employees search for (and find) previous documents and file versions even if they don’t know precisely what they’re looking for.

Create and action where employees work

Employees want to be able to create documents and action changes when and where it suits them. Building in complex processes that require employees to constantly move between browsers, windows, or applications creates a complex process that can reduce workers’ productivity. By contrast, letting them access what they need, when they need it, right from where they work can make employees more productive and smooth the way for them to engage fully in their work.

OnePlace Solutions understands the need for businesses to provide ways for employees to engage productively with solutions built on Microsoft 365 and remain motivated. That’s why we prioritize creating simplicity for employees to help them engage with applications on Microsoft 365 from where they prefer to work, instead of making employees adapt to unaccommodating business processes.

OnePlaceLive Solution Profiles deliver business solutions to where people work within the Microsoft 365 platform, resulting in a simplified and consistent experience in a familiar environment, helping keep employees engaged and productive.


Contact the team today for more information on how OnePlace Solutions can help you deliver an exceptional employee experience.




Latest news & blogs

| Jessica Mckenzie | Blog

ESPC23 Unwrapped: Navigating the Future with Microsoft Innovations

Europe’s top Microsoft technologies conference, ESPC23 took place last week, and we were there, thrilled to be part of it!

This event delivers the opportunity to learn the most up-to-date practices, advice, and techniques from the finest Microsoft 365, SharePoint, Teams, Power Platform, and Azure experts globally, including Microsoft Product team members and independent community leaders, including Regional Directors (RDs), MVPs, and Microsoft Certified Masters (MCMs). Because of this, an extraordinary community of like-minded people converge!

Thank you to everyone who visited our booth during the event or the demo in the community area – it was great to meet old and new faces alike, and hear your feedback and ideas – it shapes our future, so stay tuned for what's to come! If you would like to continue the conversation, please contact us.

Here are key takeaways from ESPC23:

Microsoft 365 Co-Pilot – The Next Big Thing!

  • Co-Pilot emerged as a game-changer, but success hinges on quality data input
  • Ensure data is centrally stored and easily accessible to maximize Co-Pilot's capabilities
  • Data cleanliness is paramount – you get out what you put in! Prioritize accurate data for Co-Pilot effectiveness
  • Eliminate outdated or conflicting data to prevent confusion and enhance Co-Pilot's decision-making prowess

SharePoint Embedded Public Preview - Now Available

  • Explore a revolutionary way to build custom content apps for enterprises and ISVs with SharePoint Embedded, now available for public preview.
  • Learn more about this exciting development announced at ESPC23.

The New Microsoft Teams Client: Performance, Rollout, and Feature Parity

  • Since Microsoft announced the general availability of the new rebuilt Teams client in October, ESPC23 delved into discussions about performance enhancements, technical rollout, change management, and achieving feature parity with Teams classic.
  • Discover the ins and outs of the new Microsoft Teams client Introducing the new Microsoft Teams client – Teams | Microsoft Learn

In-Person Conferences: The Power of Connection and Networking

  • Despite the digital era, in-person conferences remain an invaluable way to connect and network.
  • A Microsoft MVP captured the sentiment: "This is the only time I see people in person; I'm now 100% remote. I feel like this is my chance to come to the office and talk with my fellow speakers."

To learn more and explore how we provide a streamlined and consistent approach way for people to engage with business systems built on Microsoft 365 for better information management and governance, contact us for a personalized demo.

| Jessica Mckenzie | Blog

ESPC23: Visit the top European Microsoft Conference

Join us at the top European Microsoft Conference, ESPC23 - where an extraordinary community converges to explore the latest innovations and trends in the realm of Microsoft technologies

| Jessica Mckenzie | Upcoming

ESPC23 Amsterdam

Join us for Europe’s top Microsoft technologies conference, ESPC23, 27th – 30th November 2023, in Amsterdam.

At ESPC, you will hear the latest expertise on Copilot, Microsoft Teams, AI, Azure, Microsoft Viva, Microsoft Graph, Microsoft Power Platform, Governance, CoE, SharePoint, Migrations, PowerShell.

Schedule a demo

See the OnePlace Solutions product suite in action and unlock the potential of your data by leveraging the SharePoint platform.

Try free

Download and try the full OnePlace Solutions product suite for Windows Desktop and Apps for Microsoft 365.

Contact us

We're here to help, so please don’t hesitate to get touch with any questions you may have.